- To organize and supervise all the administrative activities that facilitates the smooth running of an office.
- Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude.
- Organizing meetings, arranging appointments, booking transport and accommodation for Exhibitors and Visitors and arranging business trips
- Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips
- Ordering office stationery
- Dealing with correspondence, complaints and queries
- Organizing and servicing meetings (producing agendas and taking minutes)
- Preparing letters, presentations and reports
- Liaising with staff, suppliers and clients
- Assisting Sales Department with leasing agreements and sales agency agreements.
- Maintaining updates of Expo agents list.
- Doing all the Marketing Department leasing contracts.
- Assisting H. R. Department, Accounts Department and Sourcing & Procurements departments with general correspondence.
- Arranging ribbon and flowers for all the exhibition opening ceremonies
- Arranging air tickets for staff for business trips.
- Liaising with Art Department to organize the Eid and New Year greetings cards for CEO every year.
- Obtained special hotels rates for the exhibition season.
- Obtaining quotations for printing.
- Organizing special gifts for VIPs
- Coordinating with Travel Agencies to obtain special rates for business trips.
- Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis.
- Recording weekly executive meeting minutes.
- Maintaining various original contracts and agreements.
- Daily distribution of mails emails and fax messages to staff.
- Maintaining CEO’s contacts list.
- Keep filing/document management system for electronic and paper documents organized
- Monitor and order office supplies.
- Distribute/file all incoming mail.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO;
- Keeping personnel records for Senior Management
Monthly Salary Range:
AED 12,000/- to AED 15,000/- plus other benefits as per UAE labor laws.
Work Week:
Four (4) Days a Week
Job Specifications: